CONSTRUCTION: TRACKING CONTRACTUAL AND TECHNICAL REQUIREMENTS

TRACKING CONTRACTUAL & TECHNICAL REQUIREMENTS

Project planning and management is the father to a successful construction. Establishing a Master work program is the initial step to start a construction project. Without work program, a contractor will easily get lost in ensuring that his project will be completed on time.

Work program is a path that all contractor shall follow closely. It is a guidance to all project management staff on what and when an activity shall start and finish. However Physical activity alone is not the only thing that is crucial for achieving the project goal. Proper tracking of documentation ranging from contractual requirement to technical correspondence are also playing an important role in ensuring the physical activity can be implement smoothly. 

Most contractor always failed to keep track on this matter. Due to that, I publish here a free sample on how I do my tracking. By filling this form I can easily know what been submitted and what is the status. For example, in any building construction activity, there is a lot of construction materials that need to be submitted for approval.prior to its usage for construction. All contractor know that they have to do this early and most of the material sample and specification usually had been submitted for approval with-in  three to four month after the award of a project. However some of the material submission needs few months to be study and consider before any approval is given. In this case, how does the tracking form become an important tool to ensure that the approval can be received. 

This is how it happen. Every weeks or months contractor will review what activity will start the next following week or month. By knowing the activity, contractor will immediately know what is the construction material needed and do this material need any approval. If  the answer is yes, than the form if properly recorded it will show whether the material had been submitted or not and what is the status of approval. With this approach, contractor do not have to flip open the whole file to know what is the status of the material. Does this look easier to us. 

Therefore, by implementing this tracking form in the project monitoring process by managers or engineers it will help in making the construction works can be done smoothly.