Project Quality Plan (PQP)

Project Quality Plan is a quality control manual that describe how the quality control of the construction works is going to be executed. Since it is a manual that going to be a reference document all of the construction personnel especially the top management, the content of the manual shall be able to covered all aspect of the quality control task.

As written earlier in the article "Quality Control in Construction works" , the content shall consist of the followings but not limited to the list below.

Section A : General Information
A1. Project information
A2. Project brief,
A3. Project locality and site utilization plan,
A4. Work program
A5. Quality control Organisation Chart
A6. Job Description

Section B: Document Control
B1: Document control Procedure

Section C : Quality Control
C1. Inspection and test plan
C2. Procedure and method of Inspection and testing
C3. Quality assurance and quality control forms and records
C4. Construction work method statement


1. Project Information
Project information and project brief shall describe the general information of the project such as title of the project, total contract value, commencement date and completion date of the project, client name and contact information, consultants name and their contact information, contractor name and contact information, amount of Liquidated and ascertained damages, project duration and amount of minimum allowable progress claim at one time by contractor (if applicable).


2. Project Brief
Shall contain brief description of the project such as the scope of work, quantity of works, standard and requirement to be adhere to for by the project, start and completion date of the project.


3. Project Locality and Site utilization plan
In this section either some narrative work to be included such as description on how to reach the project site, distance from the nearest center of the town and etc. However Most of the Project Quality Plan will insert the Locality plan showing the location of the project site and the site utilization plan which shows the location of important structure for the construction purpose such as site office, site accommodation, working yard, Laboratory, Machinery yard, Storage area and any other structures that deem to be important in order to enable a smooth construction works to take place.


4. Work Program
It is a must in a compiled "Project Quality Plan" to be inserted with a Master Work Program. The purpose of the work program is to help contractor, client and client representative to monitor the progress of the project. Work program shall be established in such a way that it shows all related activities in correct sequence and dependency. It shall include also the Critical path of the project.

5. Project Organisation Chart
Project Organisation chart shall consist of all key personnel that involved in the project. It is always preferable to have an organisation chart base on the Hierarchy Technic.it shall include the post, the name and the contact number of each top key personnel. With the hierarchy technic, indirectly it show the line of communication.


6. Job Description
In Project Quality Plan, all Top Personnel post have to be clearly describe. This is to ensure that person/s who read the PQP Understand the authority of each top personnel engaged for the project. Among top post are Construction manager, Project Manager, Quality Assurance & Quality Control Manager, Engineers and ect.


7. Inspection and Test Plan
Usually being inserted in a tabulated format. Normally will contain the type of work, Type of test to be conducted, Frequency of test, Acceptance Criteria and related inspection and testing form to be use.

8. Procedure and testing method
The procedure shall describe when shall the request of inspection and testing shall be submitted and to whom it shall be address to.The procedure is either in flowchart format or in narrative format.


9.Quality Assurance & Quality control forms and records
All of related forms for the purposed of QAQC shall be included under this section. It's ranging from Site memo, Request for information, Request for inspection, Inspection Check list, Inspection Form, Non conformity Form, Approval Chit , Record of inspection form, Site instruction form and ect.


10. Construction work method statement
Any work method statement for the construction of any structure shall be inserted under this section.

QUALITY CONTROL IN CONSTRUCTION WORKS

A successful construction is a completed project that being delivered to client by contractor which fulfil the contract specification and requirement, the stipulated time frame given as per contract, economic and of course meet the contractor profit margin.

The key to the successful project is lies in the ability of all parties to execute a good project management which requires all parties to have a practical and effective project organisation, effective project planning and tracking, effective procurement team, effective physical construction team and effective quality control team.

As the subject of this article, "Quality control in construction work", there is a few area  that need to be emphasised in order to assure all parties that the quality management is practical and effective. To begin with this quality control, it is always being a good practice to set-up a quality control organisation which need to be documented and understood by all all relevant personnel. in other words, the "Project quality plan".

All thing that required in order to have a good and well plan quality control shall be documented and compile in a manual name as "project quality plan". Among those items are namely as the following list.

1. Project brief,
2. Project locality and site utilisation plan,
3. Work program
4. Quality control Organisation Chart
5. Job Description
6. Inspection and test plan
7. Procedure and method of Inspection and testing
8. Quality assurance and quality control forms
9. Construction method statement

However the content of the "Project Quality Plan" is not limited to those listed items. The "Quality Control" in principal is divided into three stages that is planning stage, Executions and monitoring and the last stage is to analysed the outcome of the plan to ensure the effectiveness.  

Guideline For Project Quality Plan

Project Quality plan is an essential document that any contractor or consultant must have. It is the life line of a project that will ensure the end product that is going to be delivered to client meet all the requirement and specifications. Some how, most of contractor does not have any idea on how to come out with this Project Quality Plan. Below is the the guideline on what shall be include in the Project Quality Plan. In other words, Project Quality Plan contents.

1. INTRODUCTION.

    1.1 Contract Particulars
    1.2 Project Description
    1.3 Site Plan
    1.4 Master Work Program

2.0 PROJECT MANAGEMENT ORGANIZATION
    2.1 Project Team
          2.1.1 Project Team Organization Chart
          2.1.2 Roles and Responsibilities
    2.2 Quality Assurance and Quality Control Team (QA/QC)
          2.2.1 QA/QC Team Organization Chart
          2.2.2 Roles and Responsibilities
    2.3 Manpower And Machineries on Site
          2.3.1 List of Manpower
          2.3.2 List of Machineries

3.0 DOCUMENT AND DATA CONTROL
      3.1 Project Files
      3.2 Incoming Project Files
      3.3 Outgoing Project Files
      3.4 Distribution / Control of Drawings

4.0 QA/QC ON CONSTRUCTION PROCEDURES
      4.1 Method Statement
      4.2 Laboratory Testing
      4.3 Submission and Approval of Materials
      4.4 Handling, Storage And Delivery
      4.5 Machinery And Equipment Controls
      4.6 Inspection And Test
      4.7 Non-Conforming Works And Actions To Be Taken

5.0 QA/QC IMPLEMENTATION PLAN
      5.1 Standard Forms and Checklist
      5.2 QA/QC Monthly Report
      5.3 Inspection And Test Plan
      5.4 QA/QC Records
      5.5 QA/QC Audits.

Free sample of External Drain Inspection Check List

Quality control of a product in construction is very important part of construction work. Below is sample of inspection check list for external drain construction work.  Right click  on the image to have a clear view.

RFI (Request for inspection) sample

REQUEST FOR INSPECTION
CONTRACT NO: PROJECT TITLE:
REFERENCE NO:			DATE:
TO:			ATTENTION:
ACKNOWLEDGE RECEIPT BY: DATE:
We hereby request for inspection on : For the following work:(Tick in the box below (√))
BUILDING WORK
Boundary setting out		Building setting out			Setting out ( specify):
earthwork		Foundation			Beam		Column
Staircase		Reinforcement			Formwork		Roof truss
Slab		Perimeter drain			Apron slab		Wall/partition
Roof covering		Door frame			Door leave		Window frame
Window leave		Rain water drain Pipe			Gutter		Plastering
Painting		Floor Screeding			Floor tile		Wall tile
Water Proofing		Septic tank			Other :
CIVIL WORK
Earthwork		Road subgrade			Road sub base		Road base
Sewage manhole		Waste water manhole			Drain Alignment		Road Alignment
Road side drain		Flexible Pavement			Fencing		culvert
Road kerb		Road Marking			Signages
Mechanical & Electrical works
Internal water pipe		External Water pipe			Water tank		switches
conduit		wiring			Power point		Lighting
Lightning arrester		MCB			DB		MSB
Cold water fitting & accessories					Electrical fitting & Accessories
Other:
Location:
SO/SOR/RE/COW The above work inspected on : Inspected by:			Witness By Contractor: Signature: Date:
Approved (      )                  Not Approved (      ) Remarks:

Related Topic:
RFI
Request For Information 2010
Request for information form 2012
Inspection form for reinforcement installation
Document control and Correspondance Document Register

Material approval log form

Buy your most needed form at Amazon. Click below and buy 

Top secret of successful construction project.

Being a contractor is always about making money by delivering projects to client. The question is, do you have a proper tool to make your dream come true?

CLICK HERE TO PURCHASE THE SOFWARE FOR PROJECT MANAGER

Here is the secret.  Successful contractor always have this four Alphabets in his mind.

" P-D-C-A" which is stand for , P=Plan, D=Do, C=Check and A=Action.

CLICK TO PURCHASE

As a contractor, in actual fact, all of them is doing the same thing. However the missing link is, this PDCA is always not documented properly and been compile into a manual. it is OK if all this PDCA work can be done alone by the owner of the firm but how about is this task is given to their staff ? For experience staff they might already have the idea on how to do it but it always not the case for newbies.

In view of this situation I attach herewith the link on part of the PDCA process. This process I name it PROJECT MONITORING PROCESS. it come together with how to monitor a project and what are the form that required in order to properly documenting the progress of a project. feel free to take a look on the list below.

Project monitoring process
Investigation form
project status review

TIMBER PILE PILING RECORD

Construction Forms and Template

Construction Industry also like the other industry. it will always involve lots of form and may be not all of the form we are currently use is well understand by others. This is why from time to time what ever for we are using, it will always need to be review to ensure that all relevant and important information are captured in the form. As such investing in the form template will always be good.

Drawing or Document Register

Control of document or drawing is part and partial of the process to ensure a construction project can be delivered on time and meet the specification. It is an important area that all personnel involve need to practice. The proper record of document or drawing issue, will make it easier for all parties to track and dispute on the matter of drawing or document distribution can me minimised or prevented

GUIDELINE FOR INSPECTION PRIOR TO CONCRETING WORK

 THE ABOVE SAMPLE IS FOR EXAMPLE ONLY. THE USSAGE OF THE FORM IS AT YOUR OWN RISK. REPRODUCE OF THIS DOCUMENT WITHOUT OUR WRITTEN APPROVAL IS STRICTLY PROHIBITED. 

MATERIAL APPROVAL LOG FORM

**NOTE :...THE SAMPLE OF THE FORM ABOVE IS NOT TAKEN FROM THE BOOK OR ANY MATERIAL ADVERTISE HERE. IT IS JUST AND OPTION OR ILLUSTRATION ON HOW THE MATERIAL APPROVAL RECORD CAN BE CAPTURED WHICH IS ANOTHER IMPORTANT COMPONENT ON DOCUMENT RECORDING IN THE CONSTRUCTION INDUSTRY. THE USAGE OF THIS FORM IS STRICTLY AT YOUR OWN RISK. COPYRIGHT OF THE FORM ABOVE IS STRICTLY PROHIBITED.

Document control and Correspondance Document Register

Document register is an important log that will enable you to track & manage all of your document efficently. Below are sample of Correspondance register log.

Request for inspection

Inspection for reinforcement Installation

Request for Information Form

REQUEST FOR INFORMATION FORM.

In Construction industries accurate information is a vital sign to ensure only the best quality of the construction being delivered with-in the contract period. However it is due to human nature there will be some missing information that will hamper the contractor / consultant effort in delivering the best end product. So what contractor or consultant will do if this even takes place? Under a legal contract that involving construction activities, there should be no verbal instruction or information that can be taken as official. Therefore any verbal information or instruction must be follow-up with official letter or of it kind for final confirmation. This is to prevent any arguments in the future. One of the way out is by submitting the "Request for Information" (RFI) Form. Bellow is the sample of the RFI form.

 

Project Title : Contract No.:
Client :	Consultant :		Contractor :
REQUEST FOR INFORMATION FORM		REF. NO.: RFI/
Signature:…………………….……… Request date :…………………... From :…………………..…………….. Designation :………………………….. To :…………………………………… Attention :…………………………….
Information requested by: *Client / Consultant / client. (*strike whichever not applicable) …………………………………………………………………………………………….…………………… ……………………………………………………………………………………………………….………… ……………………………………………………………………………………………………….………… ……………………………………………………………………………………………….………………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….………………
Reply by .: *Client / Consultant / client. (*strike whichever not applicable) …………………………………………………………………………………………….…………………… ……………………………………………………………………………………………………….………… ……………………………………………………………………………………………………….………… ……………………………………………………………………………………………….………………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….……………… Reply by : Signature:………………………… Name :…………………………… Designation:……………………... Date :……………………………..
Copy to : …………………………………….. ……………………………………..  Related topic: RFI (request for inspection) Sample Request for inspection form 2012 Request for inspection