ONE STOP CONSTRUCTION MALL

MATERIAL APPROVAL LOG FORM

**NOTE :...THE SAMPLE OF THE FORM ABOVE IS NOT TAKEN FROM THE BOOK OR ANY MATERIAL ADVERTISE HERE. IT IS JUST AND OPTION OR ILLUSTRATION ON HOW THE MATERIAL APPROVAL RECORD CAN BE CAPTURED WHICH IS ANOTHER IMPORTANT COMPONENT ON DOCUMENT RECORDING IN THE CONSTRUCTION INDUSTRY. THE USAGE OF THIS FORM IS STRICTLY AT YOUR OWN RISK. COPYRIGHT OF THE FORM ABOVE IS STRICTLY PROHIBITED.

Document control and Correspondance Document Register

Document register is an important log that will enable you to track & manage all of your document efficently. Below are sample of Correspondance register log.

Request for inspection

Inspection for reinforcement Installation

Request for Information Form

"I am the boss, because of that I am the one that know everything in my field...I dont have to learn from anyone else..." This phrase is a pitfall for everybody that always think that they are master in their field. However as times goes on, things are continously change. They way it works..eg. years back construction industries rely heavily in the usage of menpower.. nowadays, slowly the role of men being replace by machineries, sortwares even the building component now can be readily purchase from the manufacturer and installed on site. This is what we call transformation of the construction industries.




Because of this we need to be prerare ourselves by reading books, attending talks, convention, courses and so many more. If as the owner you do not have much time to do all this...one of the ways is invest in your readily aviable staff that will later on pass the knowledge to the other staff in you office. Don be to stingy...cause you can afford to lose in a long run.





If you don't have time in the day...why not learning through books that are related to you field.

CONSTRUCTION WORK PROGRAMME ( SAMPLE )

SAMPLE OF WORK PROGRAMME

                                                                                                                                                                  

Apart from Microsoft Project the Primavera software also can be utilised for proper work scheduling. Scheduling is a compulsory stage in construction industry which all contractors, consultants and owner of the project must not take it for granted. without a proper work programme, the chances for the project to incurred a lost is very high.

Related Article:
Work program by Microsoft project 2010: step by step guide
Construction: Tracking contractual and technical requirement.
Making Money or losing it.
Top secret of successful construction project
Quality Documentation Filing
                                   Request for information
                                   Site Diary

TENDER( PREBIDDING PLANING)

Figure 1

Stage 1: Pretender / prebidding Planning or Management

Tender which usually being advertised through electronic medium or convention medium that is through news paper are among the main medium for client to notify contractor on any tender. Invited tender somehow the notice of tender or invitation to tender normarly being mailed to contractor by the parties who call for the tender. This type of tender usually call invited tender.

Tender duration for the submission by the contractor are heavily depend on the followings:-

1. Type of tender: Conventional, Design and build or invited tender.
2. Size or value of project .(Value of project most of the time is confidential by the party who call for tender .In Malaysia scenario the value of project will determine the category of contractor that can participate in the tender.
3. Amount of information that needs to be disclosing by the tenderers.

In normal practice, the duration of the tendering process for Design and Build tender is from four (4) weeks to 3 months and usually it being break into two (2) stages which are prequalification stage and tender stage. The information that needs to be submitted during the tendering stage is the background of the contractor such as

1. financial background
2. current project
3. previous experience
4. registration as required under the condition of prequalification
5. Plant, machineries or equipment of the contractor
6. Professional (qualified technical and administration) staff of the contractor.

After screening by the party who call for tender, the contractor who pass the requirement of the prequalification will be notify and they are required to submit a complete tender document. This process is call prebidding stage or tender stage. At this stage, contractor will start to engage the following professional;

1. Design team to do the design for them.
   1. Professional Architect
   2. Professional Civil Engineer
   3. Professional Structure Engineer
   4. Professional Project Manager Consultant
   5. Professional Mechanical Engineer
   6. Professional Electrical Engineer and
   7. Professional Quantity Surveyor

The design team then will come out with the tender drawing or plan that will be submitted together with the tender document. The role of the project manager is to come out with the proposed work program with the help of all parties to feed him the relevant data in order for him to develop an almost accurate work program which then resulted to the duration of construction period that is needed to accomplish to work.

Where as, for the Professional Quantity Surveyor will work on the builder cost inclusive of all preliminaries and generally item which then will be compiled to form a complete tender document.

As for Conventional tender contractor will only have to submit their pricing and background information. The background information is the same as the Design and Build prequalification stage.

Under the pretender planing or management, In general, it will involve the following stage;

1. Decision to participate in tender
2. Purchase of tender document
3. Pre tender meeting
4. Construction method
5. Cost Estimate stage
6. Pretender work program
7. Decision on overall tender pricing to be submitted and
8. Submission of the tender document.

All of the information provided above is a good practice in pretender planing or management. In actual of fact, the above mention stages and information heavily depend on the organisation it self. Different organisation have different approach on how their pretender planing or management going to be. Some of the stages might no be necessary for small scale project which intended for small scale contractor which the owner himself could be able to do all the stages. This mean that the above stages, especially the pre tender meeting is not required. Then this stage will not be applicable to them.

Photo of building work

 

Plastering Work                            Building Underconstruction

 

 

 

                    

Building Underconstruction                        Falsework for beam & Slab

    

Special Cement for Plastering                 Stiffener

 

    

Red Clay brick & Stiffener                Cutting to Required size for Damp Proof Course

                            ( ECOGUMP)

How to Bid and Win Any Tender

Tendering process is a very crucial to every contractor. Here are the top rules that contractor must adhere to.

1. Follow exactly whatever that are written in the " Instruction to Tenderer " Section.
2. Never use "blanco" or " liquid Paper" if you make any mistake in filling in the Form. Only Strike of the mistake, initial and stamp with company stamp.
3. Write in Capital Letter.
4. Make sure that you have at least 1/3 of financial capacity against your tender value.
5. Never try to be in the rank of lowest tenderer in term of the value of the tender you offer.
6. Try to include only the related construction experience.( The same or almost the same nature of scope of work and value of work.

With this set of rules, I wish all of you the best wishes in you tender bidding.

REQUEST FOR INFORMATION FORM.

In Construction industries accurate information is a vital sign to ensure only the best quality of the construction being delivered with-in the contract period. However it is due to human nature there will be some missing information that will hamper the contractor / consultant effort in delivering the best end product. So what contractor or consultant will do if this even takes place? Under a legal contract that involving construction activities, there should be no verbal instruction or information that can be taken as official. Therefore any verbal information or instruction must be follow-up with official letter or of it kind for final confirmation. This is to prevent any arguments in the future. One of the way out is by submitting the "Request for Information" (RFI) Form. Bellow is the sample of the RFI form.

 

Project Title : Contract No.:
Client :	Consultant :		Contractor :
REQUEST FOR INFORMATION FORM		REF. NO.: RFI/
Signature:…………………….……… Request date :…………………... From :…………………..…………….. Designation :………………………….. To :…………………………………… Attention :…………………………….
Information requested by: *Client / Consultant / client. (*strike whichever not applicable) …………………………………………………………………………………………….…………………… ……………………………………………………………………………………………………….………… ……………………………………………………………………………………………………….………… ……………………………………………………………………………………………….………………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….………………
Reply by .: *Client / Consultant / client. (*strike whichever not applicable) …………………………………………………………………………………………….…………………… ……………………………………………………………………………………………………….………… ……………………………………………………………………………………………………….………… ……………………………………………………………………………………………….………………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….……………… ………………………………………………………………………………………………….……………… Reply by : Signature:………………………… Name :…………………………… Designation:……………………... Date :……………………………..
Copy to : …………………………………….. ……………………………………..  Related topic: RFI (request for inspection) Sample Request for inspection form 2012 Request for inspection

Construction management

Managing the construction site.
Good practice of the construction management of the construction site is always the key to a successful construction project. To have a proper construction management of the site, it always falls back to the basic, that is the CHECKLIST. Among the item that need continuous monitoring and tracking are as bellow.

1. Machineries
2. Plant
3. Equipment
4. Labour or manpower
5. Health and safety aspect such as Personal protective Equipment (PPE)
6. Procurement of the material, machinery, man power, plant
7. Quality assurance & Quality control checklist for every aspect of work.
8. Method statement Checklist
9. Approval of material Checklist.

The key to the checklist are totally depending on the master work programme and also detail work programme. This will always accompanied by a good recording and filing system.
Some of the common checklist form is as follows.
Contract No :
CONS2U/BLOG/2010
Project Title : Construction of 3 unit of 4 storey Residential Apartment.
Checklist of Machinery/Plant/Equipment/Manpower.

item	Type of machinery		Locations where machine will be deploy.			Machine capacity	QTY	Date Start	Duration
1	excavator		External drainage			0.5 cu.m	1	21.04.2006	14 days
2	Dump truck		External drainage			3 tons	1	21.04.2006	14 days

Financial Tips and Tricks.

Have You ever heard of the phrase " Other People Money (OPM)". I guest you do. May be more than I know. However it is good to recall back on what we already knew.

In construction industry OPM is a good strategy to be utilised. This is because in this field it will definitely be a very large amount of financial commitment involved. How do we applied this OPM?

Let we check this following List of resources needed in construction.

1. Supplier of construction material,
   
2. Supplier of construction Machineries,
   
3. Supplier for the transportation,
   
4. Performance bond or bank guarantee,
   
5. Insurance,
   
6. Labour force or Manpower.
   

If we look into the list above , can it be outsource or not? Definitely it can. How does we relate this Into OPM. Bear in Mind all of the area mentioned above involving money which for sure you need to pay. However if you can get an excellent outcome of you negotiation on terms and condition of payment, you can invest you available cash into something that can guarantee you of you return which can be utilised to pay those six item listed above. MAKE SURE THAT YOU CAN GET YOUR RETURN NOT MORE THAN 3 MONTHS!.

Usually you will receive your payment for claim the fastest is within one month and it can be dragging for more than that. Hence to be fair to the parties involved try to close you credit term not less than 3 month or 90days period. Meaning that you need to pay after that particular period. Beware most of the supplier will only give 30 days credit term !

The most easier way to the OPM is Project Financing by the bank. If you are sure of your option , than I wish all managers, Developer and contractor good luck.

Financial Tips and Tricks

Financial Tips and Tricks.